GGA Governance Podcast Series
Support new or experienced Board members and staff with this twelve-episode Governance training podcast designed to assist not-for-profit groups to lead with impact, confidence and compliance.
The series features conversations with governance experts Peter Fitzpatrick, Caroline Robinson and Danielle McNamee, and the content is ideal for those with no prior governance training and those needing to know recent updates.
This Podcast has been delivered with support of the CBH Group as part of the GGA Governance Capacity Building program.
Series Contents
Essentials with Peter Fitzpatrick
Episode 1 – Directors Responsibilities
Episode 2 – Directors Responsibilities (cont)
Episode 3 – Achieving Best Practice Board Performance
Episode 4 – Achieving Best Practice Board Performance (cont)
Episode 5 – The Board’s Role in Strategy and Risk
Episode 6 – Financial Responsibilities and Performance
FAQ governance questions with Caroline Robinson
Episode 7 – Not for Profit Boards [Questions 1- Questions 5]
Episode 8 – Board Meetings [Questions 6- Questions 12]
Episode 9 – Processes [Questions 13- Questions 17]
HR Governance with Danielle McNamee
Episode 10 – HR Documentation
Episode 11 – HR Employee Law Updates
Episode 12 – Employee Performance & Discipline Management
Culture with Peter Fitzpatrick
Episode 13 – Culture
Episode 14 – Decision Making for Boards
Episode Summary
Episode 1 - Director's Responsibilities
Duration: 0:34:47
0:00:00 Introduction
0:02:00 Welcome Peter
0:02:08 What are some of the major issues for not for profit (NFP) boards?
0:06:17 GGA Ad: Find your local Grower Group
0:06:38 What is the meaning of not for profit and how are NFP entities different to other organisations?
0:09:59 What is corporate governance and why is it important?
0:13:17 Podcast
Sponsor: CBH Group Ad
0:13:57 What are the key responsibilities for directors?
0:17:44 What are the different types of directors?
0:23:50 GGA Ad: GGA Calendar Ad
0:24:16 Does the standard template constitution include capacity for all the different types of directors?
0:25:59 How do you navigate issues around de facto directors
0:29:37 Who can we contact for more information?
0:31:27 Network Question: If you were moving into an EO role what aspects of governance would you prioritise being familiar with?
0:34:00 Wrap-up
Episode 2 - Director's Responsibilities (Cont.)
Duration: 0:32:49
0:00:00 Introduction
0:02:00 Welcome Peter
0:02:28 How do conflicts of interest arise and how are they managed?0:05:52 GGA Ad: Find your local Grower Group
0:06:15 What are the tests for responsible decision making?
0:09:49 What rights do directors have?
0:14:27 Podcast Sponsor: CBH Group Ad
0:15:08 Who regulates NFP organisations and what are the annual reporting requirements?
0:20:37 What type of insurance protection do NFP organisations need?
0:26:29 GGA Ad: GGA Calendar Ad
0:26:55 Network Question (Phone-in): How should organisations/boards/committees engage with their local or regional aboriginal communities? How do they know who speaks for that country?
0:32:03 Wrap-up
Episode 3 - Achieving Best Practice Board Performance
Duration: 0:34:16
0:00:00 Introduction
0:02:00 Welcome Peter
0:02:09 How do directors add value as individuals and as a Board?
0:07:25 What are the Seven Golden Rules for directors?
0:10:16 GGA Ad: Find your local Grower Group
0:10:37 Why is questioning a key skill for directors?
0:15:52 What are the key elements of Leadership at Board level?
0:20:17 Podcast Sponsor: CBH Group Ad
0:20:58 What is the role of the board in achieving a strong culture?
0:27:13 GGA Ad: GGA Calendar Ad
0:27:53 Network Question: In NFP how do we ensure that the value of a skills based Board of Directors (or committee) are seen as the valuable asset they are by the operational team or staff?
0:30:20 How do you assist staff in seeing the committee/board as a valuable asset?
0:33:31 Wrap-up
Episode 4 - Achieving Best Practice Board Performance (Cont.)
Duration: 0:39:14
0:00:00 Introduction
0:02:00 Welcome Peter
0:02:05 What is the role of the Chair?
0:09:03 GGA Ad: Find your local Grower Group
0:09:26 How do you ensure good Chair and Board -CEO and staff relationships?
0:15:20 Podcast Sponsor: CBH Group Ad
0:16:00 Why is workplace engagement important?
0:21:05 When are board committees needed and how do they report back to the Board?
0:25:43 GGA Ad: GGA Calendar Ad
0:26:12 Why is it important for Boards to evaluate their performance?
0:33:00 Network Question: How do small communities ensure succession in a volunteer based system that is already overloaded or burnt out?
0:38:25 Wrap-up
Episode 5 - The Board's Role in Strategy and Risk
Duration: 0:41:06
0:00:00 Introduction
0:02:00 Welcome Peter
0:02:06 What are the key board responsibilities for developing strategy in a NFP organisation?
0:08:06 GGA Ad: Find your local Grower Group
0:08:29 What are the key ingredients of a successful strategy?
0:13:07 How often should the strategic plan be reviewed?
0:15:57 Why do so many organisations fail to deliver on strategy?
0:21:12 Podcast Sponsor: CBH Group Ad
0:21:53 What are the different responsibilities of the board and management for risk?
0:29:38 GGA Ad: GGA Calendar Ad
0:30:05 What are the key tools and processes for managing risk?
0:35:20 Network Question: How do Executive Officers ensure that sufficient time is spent on strategy and planning when their boards are community people with other priorities?
Episode 6 - Financial Responsibilities and Performance
Duration: 0:43:08
0:00:00 Introduction
0:02:00 Welcome Peter
0:02:16 What are the statutory financial responsibilities for a NFP Board?
0:08:04 GGA Ad: Find your local Grower Group
0:08:26 What are the main financial statements and how are they linked?
0:16:30 What are the warning signs for insolvency?
0:21:35 Podcast Sponsor: CBH Group Ad
0:22:15 What are the key requirements for analysing financial performance?
0:28:09 What are the financial reporting obligations for a NFP organisation?
0:35:29 GGA Ad: GGA Calendar Ad
0:35:57 Network Question: Is there a way that NFPs can retain their values and independence if they are quasi statutory or government funded?
0:38:33 Network Question: What is the correct process for members of an organisation to be paid for work within an organisation of which they are a member?
Episode 7 - FAQs 1 - 5 (Not for Profit Boards)
Duration: 0:16:40
0:00:00 Introduction
0:02:21 Welcome Caroline
0:02:38 Q1: Where do we find board members in regional communities and regional WA?
0:06:18 GGA Ad: Find your local Grower Group
0:06:40 Q2: How do you resolve the issue of inactive board members on a board?
0:09:27 Podcast Sponsor: CBH Group Ad
0:10:07 Q3: What do you believe is the ideal number to be sitting on a board?
0:11:47 Q4: How do we appoint vacancies on a board, and do we need to elect a chair if one is not nominated at an AGM?
0:13:30 GGA Ad: GGA Calendar Ad
0:14:05 Q5: How are board members liable for the actions of the association?
Episode 8 - FAQs 6 - 12 (Board Meetings)
Duration: 0:18:10
0:00:00 Introduction
0:02:21 Welcome Caroline
0:02:36 Q6: What’s the difference between a board meeting and a general meeting, more commonly known as an AGM?
0:03:50 Q7: As a member, can I attend a board meeting?
0:04:44 GGA Ad: Find your local Grower Group
0:05:18 Q8: What do we do when we can’t get a quorum?
0:06:43 Q9: How do we keep our meetings on track?
0:11:06 Podcast Sponsor: CBH Group Ad
0:11:48 Q10: How do we write minutes?
0:14:33 Q11: How do we receive reports and minutes?
0:15:18 GGA Ad: GGA Calendar Ad
0:15:59 Q12: At what point should a CEO or a senior employee be in a board meeting?
Episode 9 - FAQs 13 - 17 (Processes)
Duration: 0:19:20
0:00:00 Introduction
0:02:21 Welcome Caroline
0:02:33 Q13: What happens when multiple Board members have a conflict of interest/how do we get Board members to acknowledge they have a conflict of interest?
0:05:27 GGA Ad: Find your local Grower Group
0:05:52 Q14: Talk to us about the situation where a Board member is ‘out voted’ on an issue
0:08:11 Q15: What is the role of a Returning Officer at an AGM?
0:09:28 Podcast Sponsor: CBH Group Ad
0:10:09 Q16: Should we have lengths of office for Board members?
0:14:19 GGA Ad: GGA Calendar Ad
0:14:47 Q17: Can you discuss the dynamics of the Board and CEO relationship?
0:17:40 GGA member groups webinar on Chair CEO relationships
Episode 10 - HR Documentation
Duration: 0:26:55
[00:00:00] – Introduction & Welcome
[00:01:36] – Why Is Getting Our Compliance Right So Important?
[00:02:25] – What Can a Business Do to Avoid Penalties?
[00:03:35] – What Policies and Procedures Are Necessary?
[00:05:35] – What Are the Ongoing HR Tasks for Compliance?
[00:07:15] – What Are Awards and Why Are They Important?
[00:08:44] – Does Everyone Fall Under an Award?
[00:10:49] – What Are National Employment Standards (NES)?
[00:13:13] – What Happens If an Employer Doesn’t Comply with NES?
[00:14:04] – Does the NES Apply to Everyone?
[00:15:19] – Sponsor Break: CBH Group Community Investment
[00:15:51] – What Are Individual Flexibility Agreements (IFAs)?
[00:18:29] – What Are the Key Rules Around IFAs?
[00:20:36] – What Is the Better Off Overall Test (BOOT)?
[00:21:57] – Sponsor Break: GGA Events Calendar
[00:22:26] – What Happens If the IFA Doesn’t Pass the BOOT?
[00:23:42] – How Can Businesses Ensure They Are IFA Compliant?
[00:25:37] – What Are the Key Takeaways About IFAs?
[00:26:20] – Closing Remarks
Episode 11 - Employment Law Updates
Duration: 0:21:18
[00:00:00] – Introduction & Welcome
[00:01:39] – What Are the Changes to Family and Domestic Violence Leave?
[00:02:34] – How Does This Affect Employers, Particularly Small Businesses?
[00:03:51] – What Do the Sexual Harassment Law Updates Include?
[00:04:48] – What Does Positive Duty Look Like in Practice?
[00:05:17] – Sponsor Break: Find Your Local Grower Group
[00:05:39] – What Are the Penalties for Failing to Comply?
[00:06:32] – How Has Casual Employment Been Redefined?
[00:08:38] – How Can Businesses Ensure They Are Compliant with Casual Employment?
[00:09:00] – What Is the Right to Disconnect?
[00:10:29] – Sponsor Break: CBH Group Community Investment
[00:10:55] – What Is the Goal Behind the Right to Disconnect?
[00:12:15] – Are There Penalties for Ignoring This New Right?
[00:12:41] – What Should Employers Know About Wage Theft Penalties?
[00:15:32] – Sponsor Break: GGA Statewide Events Calendar
[00:15:58] – What Are the Changes to Workers Compensation Laws?
[00:17:26] – How Can Businesses Adapt to These Changes?
[00:19:12] – What Is the Final Advice for Employers Navigating These Updates?
[00:20:41] – Closing Remarks
Episode 12 - Employee Performance and Discipline Management
Duration: 0:13:49
[00:00:00] – Introduction & Welcome
[00:01:38] – What Is Underperformance and How Can It Be Identified?
[00:02:04] – What Should Managers Do Once They Identify Underperformance?
[00:03:00] – Sponsor Break: Find Your Local Grower Group
[00:03:40] – What If the Issue Is Complex or the Employee Doesn’t Improve?
[00:05:20] – What Should Managers Avoid When Implementing a PIP?
[00:06:15] – Sponsor Break: CBH Group Community Investment
[00:07:15] – What Happens When Performance Persists or There Is Misconduct?
[00:09:13] – Why Is Procedural Fairness So Important?
[00:10:21] – Sponsor Break: GGA Statewide Events Calendar
[00:11:12] – How Should Managers Handle These Meetings Professionally?
[00:12:13] – What Are the Final Tips for Managers Navigating These Situations?
[00:13:16] – Closing Remarks
Episode 13 – Culture
Duration: 0:48:22
[00:00:00] – Introduction & Welcome
[00:01:37] – What Is the Current Status of Culture Today?
[00:03:14] – What Is Culture and Why Is It So Important?
[00:05:04] – How Is the Board’s Role in Culture Changing?
[00:07:38] – How Does a Director Assess Organizational Culture?
[00:09:55] – Why Are Values So Important to Culture?
[00:12:24] – What Are the Roadblocks to Building Effective Culture?
[00:14:35] – What Are the Steps for Building Impactful Culture?
[00:15:12] – Sponsor Break: Find Your Local Grower Group
[00:18:14] – Should Culture Be Part of Strategy?
[00:21:41] – What Tools Can Directors Use to Assess Culture?
[00:25:45] – How Does Individual Engagement Impact Performance?
[00:30:16] – What Are Unwritten Ground Rules (UGRs)?
[00:34:05] – What Are the Four Cs of Cultural Influence?
[00:35:45] – Sponsor Break: CBH Group Community Investment
[00:36:05] – What Actions Are Needed in a Cultural Crisis?
[00:39:13] – How Do You Achieve Cultural Alignment?
[00:41:03] – Sponsor Break: GGA Events Calendar
[00:41:27] – What Qualities Do Leaders Need for Effective Culture?
[00:47:01] – Closing Remarks
Episode 14 – Decision Making for Boards
Duration: 0:50:01
[00:00:00] – Introduction & Welcome
[00:01:28] – How Do Decisions Impact Culture?
[00:03:14] – What Role Do Individual Opinions & Perspectives Play?
[00:05:28] – How Can Boards Function as Teams?
[00:09:18] – What Makes Trust & Relationships Critical?
[00:10:11] – Why Are Self-Awareness & Emotional Intelligence Important?
[00:15:12] – Sponsor Break: Find Your Local Grower Group
[00:15:46] – What Defines a Strong Chair-CEO Relationship?
[00:16:36] – What Are Rational vs Non-Rational Decisions?
[00:18:47] – How Do Charters Guide Decision Making?
[00:20:53] – How Should Ethics & Moral Standards Shape Decisions?
[00:24:03] – Why Is Diversity of Thinking Important?
[00:27:05] – Sponsor Break: CBH Group Community Investment
[00:28:15] – What Are the Different Communication Styles?
[00:32:18] – What Is Psychological Safety & Why Does It Matter?
[00:35:57] – How Do You Manage Difficult Conversations?
[00:41:03] – Sponsor Break: GGA Events Calendar
[00:41:30] – What Is Social License to Operate?
[00:44:13] – What Is an Effective Framework for Decision Making?
[00:49:17] – Closing Remarks
Collaborators
