Support new or experienced Board members and staff to perform their duties through this nine-episode Governance training podcast designed to assist not-for-profit groups to lead with impact, confidence and compliance.
Episode 1 – Directors Responsibilities Episode 2 – Directors Responsibilities (cont) Episode 3 – Achieving Best Practice Board Performance Episode 4 – Achieving Best Practice Board Performance (cont) Episode 5 – The Board’s Role in Strategy and Risk Episode 6 – Financial Responsibilities and Performance Episode 7 – Not for Profit Boards Episode 8 – Board Meetings Episode 9 – Processes
In Season two of the GGA Governance Podcast, guest governance advisor and facilitator of the GGA’s governance e-course, Caroline Robinson answers the top most frequently asked questions posed to her by not for profit organisations in regional Western Australia.
Episode 9 – FAQs 13 – 17 (Processes)
Duration: 0:19:20 0:00:00 Introduction 0:02:21 Welcome Caroline 0:02:33 Q13: What happens when multiple Board members have a conflict of interest/how do we get Board members to acknowledge they have a conflict of interest? 0:05:27 GGA Ad: Find your local Grower Group 0:05:52 Q14: Talk to us about the situation where a Board member is ‘out voted’ on an issue 0:08:11 Q15: What is the role of a Returning Officer at an AGM? 0:09:28 Podcast Sponsor: CBH Group Ad 0:10:09 Q16: Should we have lengths of office for Board members? 0:14:19 GGA Ad: GGA Calendar Ad 0:14:47 Q17: Can you discuss the dynamics of the Board and CEO relationship? 0:17:40 GGA member groups webinar on Chair CEO relationships
Episode 8 – FAQs 6 – 12 (Board Meetings)
Duration: 0:18:10 0:00:00 Introduction 0:02:21 Welcome Caroline 0:02:36 Q6: What’s the difference between a board meeting and a general meeting, more commonly known as an AGM? 0:03:50 Q7: As a member, can I attend a board meeting? 0:04:44 GGA Ad: Find your local Grower Group 0:05:18 Q8: What do we do when we can’t get a quorum? 0:06:43 Q9: How do we keep our meetings on track? 0:11:06 Podcast Sponsor: CBH Group Ad 0:11:48 Q10: How do we write minutes? 0:14:33 Q11: How do we receive reports and minutes? 0:15:18 GGA Ad: GGA Calendar Ad 0:15:59 Q12: At what point should a CEO or a senior employee be in a board meeting?
Episode 07 – FAQs 1 – 5 (Not for Profit Boards)
Duration: 0:16:40 0:00:00 Introduction 0:02:21 Welcome Caroline 0:02:38 Q1: Where do we find board members in regional communities and regional WA? 0:06:18 GGA Ad: Find your local Grower Group 0:06:40 Q2: How do you resolve the issue of inactive board members on a board? 0:09:27 Podcast Sponsor: CBH Group Ad 0:10:07 Q3: What do you believe is the ideal number to be sitting on a board? 0:11:47 Q4: How do we appoint vacancies on a board, and do we need to elect a chair if one is not nominated at an AGM? 0:13:30 GGA Ad: GGA Calendar Ad 0:14:05 Q5: How are board members liable for the actions of the association?
Episode 6 – Financial Responsibilities and Performance
Duration: 0:43:08 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:16 What are the statutory financial responsibilities for a NFP Board? 0:08:04 GGA Ad: Find your local Grower Group 0:08:26 What are the main financial statements and how are they linked? 0:16:30 What are the warning signs for insolvency? 0:21:35 Podcast Sponsor: CBH Group Ad 0:22:15 What are the key requirements for analysing financial performance? 0:28:09 What are the financial reporting obligations for a NFP organisation? 0:35:29 GGA Ad: GGA Calendar Ad 0:35:57 Network Question: Is there a way that NFPs can retain their values and independence if they are quasi statutory or government funded? 0:38:33 Network Question: What is the correct process for members of an organisation to be paid for work within an organisation of which they are a member?
Episode 05 – The Board’s Role in Strategy and Risk
Duration: 0:41:06 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:06 What are the key board responsibilities for developing strategy in a NFP organisation? 0:08:06 GGA Ad: Find your local Grower Group 0:08:29 What are the key ingredients of a successful strategy? 0:13:07 How often should the strategic plan be reviewed? 0:15:57 Why do so many organisations fail to deliver on strategy? 0:21:12 Podcast Sponsor: CBH Group Ad 0:21:53 What are the different responsibilities of the board and management for risk? 0:29:38 GGA Ad: GGA Calendar Ad 0:30:05 What are the key tools and processes for managing risk? 0:35:20 Network Question: How do Executive Officers ensure that sufficient time is spent on strategy and planning when their boards are community people with other priorities?
Episode 04 – Achieving Best Practice Board Performance (Cont.)
0:00:00 Introduction 0:02:00 Welcome Peter 0:02:05 What is the role of the Chair? 0:09:03 GGA Ad: Find your local Grower Group 0:09:26 How do you ensure good Chair and Board -CEO and staff relationships? 0:15:20 Podcast Sponsor: CBH Group Ad 0:16:00 Why is workplace engagement important? 0:21:05 When are board committees needed and how do they report back to the Board? 0:25:43 GGA Ad: GGA Calendar Ad 0:26:12 Why is it important for Boards to evaluate their performance? 0:33:00 Network Question: How do small communities ensure succession in a volunteer based system that is already overloaded or burnt out? 0:38:25 Wrap-up
Episode 03 – Achieving Best Practice Board Performance
Duration: 0:34:16 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:09 How do directors add value as individuals and as a Board? 0:07:25 What are the Seven Golden Rules for directors? 0:10:16 GGA Ad: Find your local Grower Group 0:10:37 Why is questioning a key skill for directors? 0:15:52 What are the key elements of Leadership at Board level? 0:20:17 Podcast Sponsor: CBH Group Ad 0:20:58 What is the role of the board in achieving a strong culture? 0:27:13 GGA Ad: GGA Calendar Ad 0:27:53 Network Question: In NFP how do we ensure that the value of a skills based Board of Directors (or committee) are seen as the valuable asset they are by the operational team or staff? 0:30:20 How do you assist staff in seeing the committee/board as a valuable asset? 0:33:31 Wrap-up
Episode 02 – Director’s Responsibilities (Cont.)
Duration: 0:32:49 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:28 How do conflicts of interest arise and how are they managed?0:05:52 GGA Ad: Find your local Grower Group 0:06:15 What are the tests for responsible decision making? 0:09:49 What rights do directors have? 0:14:27 Podcast Sponsor: CBH Group Ad 0:15:08 Who regulates NFP organisations and what are the annual reporting requirements? 0:20:37 What type of insurance protection do NFP organisations need? 0:26:29 GGA Ad: GGA Calendar Ad 0:26:55 Network Question (Phone-in): How should organisations/boards/committees engage with their local or regional aboriginal communities? How do they know who speaks for that country? 0:32:03 Wrap-up
Episode 01 – Director’s Responsibilities
Duration: 0:34:47 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:08 What are some of the major issues for not for profit (NFP) boards? 0:06:17 GGA Ad: Find your local Grower Group 0:06:38 What is the meaning of not for profit and how are NFP entities different to other organisations? 0:09:59 What is corporate governance and why is it important? 0:13:17 Podcast Sponsor: CBH Group Ad 0:13:57 What are the key responsibilities for directors? 0:17:44 What are the different types of directors? 0:23:50 GGA Ad: GGA Calendar Ad 0:24:16 Does the standard template constitution include capacity for all the different types of directors? 0:25:59 How do you navigate issues around de facto directors 0:29:37 Who can we contact for more information? 0:31:27 Network Question: If you were moving into an EO role what aspects of governance would you prioritise being familiar with? 0:34:00 Wrap-up